Your Stories & Events

Keeping compliant at home

Keeping compliant at home

Time 152 days ago Comments 0 comments

Make Yourself at Home is our series aimed at supporting our colleagues who are currently working from home. This week, we look at ways in which you can continue to work in a compliant way, maintaining our high standards of personal data protection and information security.

There’s a lot to think about when working from home – how can I make sure I have a suitable space to work from? What kind of routine works for me and my family? How do I stop this relentless snacking?! But there are some things that are second nature to us in the office, and should be second nature at home too.

One of these is protecting data. Our workplace policies on data protection, cyber security and internet usage on corporate devices also extend to the home.

So, what can we do to ensure we remain compliant?

Use your own resources to the best effect:

  • If you have headphones, make use of them for conference calls or team discussions, especially if work being discussed is business-critical or sensitive. During these discussions, make sure you’re the only person who can see the screen.
  • Keep company devices in the most secure place possible. Don’t leave them in view from windows and never leave them in a vehicle. If you have a lockable cupboard, place them here overnight or when not in use
  • Always ask permission before printing any documents containing sensitive information at home. 

Make the most of technology:

  • Only use recognised corporate technology, rather than third party applications.
    • For example, the online video conferencing tool Zoom has been blocked by Sodexo worldwide due to various security weaknesses. Use Skype or Teams to communicate instead.
  • Ensure any removeable media in use is encrypted using a BeCrypt media key.
  • Always disconnect from VPN when you’re not using it.
  • Consider moving sensitive emails to a password protected folder within Outlook (using a different password to your usual Windows login).
  • Only share SharePoint files with those who need them, and manage your access permissions to files and folders carefully.
  • Simple but effective – lock your screen when you walk away.

Keep up to date with relevant training and guidance:

Report any issues straight away:

  • Any accidents, thefts or data breaches should be reported immediately and in the usual manner.
  • Report issues to Solutionline on 08707 55 00 55 or by raising a reporting ticket ia Sodexo_Net immediately. Doing so minimises the risk of harm to individuals and to the business.
  • If you see or suspect anything unethical, illegal or unsafe that causes loss or harm to our company, employees, clients or customers, Speak Up.

Please remember that it is everyone’s responsibility to use data properly and safely, and that all workers must comply with data protection law and other policies and guidance which relates to their role within the business.


Share this story About sharing

Send to Kindle


Same 3 Checks for Safety

Be prepared, be safe

Simply asking you to be safe is easy enough, but making sure you feel prepared is another story. Returning to work can be pretty daunting after the year we’ve had so far. Help us help you be prepared with these five safety tips.

Voice engagement survey

Make your voice heard

The new global employee engagement survey for all Sodexo colleagues, Voice, launches on 7 September - find out how to take part and have your say.

Same 3 Checks for Safety

Getting back to safety basics

With our central offices re-opening, client sites rising again and many people returning to school and work after the summer holidays, it’s time to remind ourselves about Sodexo’s number one priority – keeping colleagues safe.

Stop Hunger volunteering

Fighting hunger near you

Four charitable organisations have received a windfall share of a £90,000 donation from Sodexo’s global Stop Hunger Endowment Fund helping them in their continuing fight against hunger.

Stop Hunger Awards 2020

2020 Stop Hunger Award winners revealed

In a slightly different award ceremony from the usual gala dinner, our winners of the 2020 Stop Hunger Awards are announced virtually this year. Hosted by Sodexo Ambassador Matt Dawson and with awards presented by Region Chair Sean Haley, this announcement is not to be missed.

British Ex-Forces in Business Awards logo

Sodexo veterans celebrated

Three Sodexo colleagues, all British Armed Forces veterans, have been shortlisted for the finals of the 2020 British Ex-Forces in Business Awards - the world’s largest celebration of ex-military personnel in second careers, recognising the value veterans add to businesses as well as the employers that support the transition of servicemen and women.

The Great Sodexo Bake Off winners

Our 2020 Bake Off winners

Back in April 2020, we launched The Great Sodexo Bake Off as a fun way to bring together the best of your lockdown-inspired boredom bakes. Little did we know that you would respond in droves, giving our judges a real headache and teasing the sweet-tooth of the region.


A master chef on MasterChef

At the beginning of July, you may have seen a familiar face on the telly box as Veronica Azevedo, Head Chef at Transport for London’s Acton Railway Engineering Works, was put under the studio spotlight on an episode of BBC’s iconic Celebrity MasterChef.

Thank you for saluting our Forces

Thank you for saluting our Forces

Last week was Armed Forces Week (22 to 28 June 2020); a celebration of the Armed Forces across the region who keep us safe, and an opportunity for Sodexo to celebrate our own teams who support the military community every day.